Job Opening: Office Manager & PA to Country Manager
Our client is a world leader with over 40 years experience in technology based innovation and products.
Their products & initiatives continually advance how people work and live.
Our client is now seeking an Office Manager and Personal Assistant to the Country Manager.
Role:Based in the Nairobi Office, the person will report to the Admin Support Manager in Europe. Person will manage the Nairobi office as well as manage the Country Manager’s diary.
Key Responsibilities
General Office management Role:
Our client is a world leader with over 40 years experience in technology based innovation and products.
Their products & initiatives continually advance how people work and live.
Our client is now seeking an Office Manager and Personal Assistant to the Country Manager.
Role:Based in the Nairobi Office, the person will report to the Admin Support Manager in Europe. Person will manage the Nairobi office as well as manage the Country Manager’s diary.
Key Responsibilities
General Office management Role:
- Ensuring that every new employee on boarding,
- Maintaining for clean, orderly and safe working office environment, in charge of office security
- Responsible for ordering of office supplies - stationery, drinks refreshments, office cleaning materials, fruits etc
- Ensuring all office machinery is in proper working order
- Ensuring that all the boardrooms are in working condition
- Responsible for the server communication room
- Asset management and tracking by keeping record of Laptop machines and printers in the office
- Liaising with various suppliers by being the in- between the suppliers and Accounts Payable; raising the quarterly budgets and any invoice enquires.
- Direct point of contact for supplier for Minor works/ repairs, HP supplier, Projector repairs/maintenance, office Security, IT network supplier, Landlord/ Letting Agent, Asset Manager
Personal Assistant to Country Manager Role:
- Managing the Country Manager’s Desk: Calendar, Scheduling & Coordination of appointments
- Facilitating Travel & Logistical Coordination
- Managing Mail correspondence & Calls on Country Manager’s behalf
- Maintaining an updated Filing system & Contact list of official & personal contacts
- Day to day activities such as assisting with reception desk
- Other duties as assigned
Qualifications
- Minimum Bachelor’s degree in Office Management, Business Administration or related field
- Computer literate- proficient in MS Office packages
- At least 3 years relevant working experience as Office Manager and or PA
Skills & Knowledge
- Strong oral, communication and inter personal skills
- Responsible and resourceful manager with operational efficiency without direct supervision
- Energetic, change oriented team player with mature, assertive and diplomatic outlook
Deadline for application is 23rd March 2012.
Please note that only qualified candidates will be contacted.
