Friday, August 08, 2014

AIDS Healthcare Foundation Operations Manager Job in Nairobi Kenya

AIDS Healthcare Foundation is a global not for profit organization, that provides cutting-edge medicine and advocacy to more than 300,000 patients in 33 countries and is headquartered out of Los Angeles, California. USA.

Since 1987, AHF has cared for thousands of people living with HIV and AIDS worldwide. As we create and implement unparalleled programs in new communities globally, we expand delivery of healthcare and influence over policy with the sole aim of saving more lives. 

AHF Africa Bureau requires the expertise of individuals to support delivery of quality services in clinics across its medical programs in Latin America, Africa, Asia and Europe.

Located at the AHF Plaza on plot 123 Parklands Avenue, Nairobi, the AHF Africa wishes to recruit a dynamic, skilled, committed, self driven and results oriented individual to fill in the following post:
Operations Manager 
Location: Nairobi- Kenya

Supervisor Title: Country Programs Director, AHF Kenya.
Job Summary: The Operations Manager coordinates and manages the country program by providing professional leadership, consultation and expertise within the program, as well as day-to -day administrative and functional management of the country programs activities and staff.

Develops and implements work scope in line with AHF Country Strategic Direction and related operational policies and procedure; manages fiscal issues and provides operational planning, budgeting and assessment.

Duties and Responsibilities:
  • Supports in the planning, development and implementation of the country program / health delivery systems.
  • Ensures the implementation and adherence to the financial and operating policies and procedures and participates in the review of the policies and procedures as the need arises.
  • Serves as principal point of collaboration, leadership and expertise to both internal and external constituencies on operational matters pertaining to the mission, goals , objectives and work scope of the program
  • Supports procurement and supply chain management of goods and supplies to supported health facilities.
  • Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
  • Provides leadership and direction to subordinate staff, constituencies and community based organizations and representatives within a broadly specified area of professional expertise, in accordance with program goals and objectives
  • Participates in the General staff meetings and other various meetings as assigned as well as taking the lead in relevant meetings e.g. operations meetings.
Financial Management
  • Work with AHF’s financial department to compile documents modeling, projecting and monitoring the financial growth within AHF’s Kenya program.
  • Initiate analysis and prepare reports based on changes in AHF operations data, availability and identify reporting needs within AHF-Kenya.
  • Implement financial and administrative policies as laid down in the Global Policies & procedures and suggest changes to align them with the national laws.
  • Ensure adherence to AHF procurement and payment procedures and value for money in all transactions.
  • Review requisition forms, payment Vouchers, General Ledgers and variance reports to ensure accuracy and draw attention to areas that require monitoring.
  • Review and analyze cash flow forecasts and request for cash needs on monthly basis.
  • Maintain a Fixed Assets register and prepare inventory reports
  • Assist the Country Program Manager in budget preparation and monitoring.
  • Review Fuel logbooks and prepare monthly fuel consumption report
  • Support Health Centre management in financial reporting, book keeping, Drug management and administration to ensure transparency, timely reporting and Value for Money
  • Ensure adequate segregation of duties as per AHF Global policy/Manual.
Human Resource Management
  • Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes
  • Prepares employees for assignments by establishing and conducting orientation and training programs
  • Maintain employee files and records
  • Ensures legal compliance to country labor laws by monitoring and implementing applicable HR policies
  • Manages Employee relations with respect to managing absences, sick leaves, grievances and disciplinaries.
  • Provide training and technical support for AHF Admin and management to AHF sites in the counties of operations.
Required skills & qualifications
  • Minimum of a Bachelor’s degree in Social sciences, Accounting or Business management from a recognized University, with 3-5 years’ experience in a field directly related to operational duties including HR Management, Finance & Admin, Supplies & Procurement Management.
  • An MBA or ACCA Qualification is a strong advantage. 
  • Experience working in NGO’s or healthcare delivery systems will also be an advantage.
How to Apply

Interested candidates should apply by email to:

The Regional Human Resources Manager - AHF Africa Bureau, 
through eMail:

The application must include cover letter of interest, detailed CV, copies of academic qualifications and copies of certified certificates and must be submitted not later than 22nd August 2014.

Only shortlisted candidates will be contacted.
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