Zinduka Afrika an NGO is looking for an Administrative Assistant.
Reporting to: Administration and Human Resource Manager
Key Duties and Responsibilities
1. Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
2. Supply and manage office equipments, machines or properties to office and kitchen utilities.
3. Schedule meetings/calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the director and making appointments.
4. Support administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
5. File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
9. Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
10. Support in travel arrangements for staff, board and volunteers
Qualifications
Reporting to: Administration and Human Resource Manager
Key Duties and Responsibilities
1. Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
2. Supply and manage office equipments, machines or properties to office and kitchen utilities.
3. Schedule meetings/calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the director and making appointments.
4. Support administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
5. File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
9. Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
10. Support in travel arrangements for staff, board and volunteers
Qualifications
- Diploma in Public relations, Mass Communication or related field.
- Certificate in front desk management.
- Two years experience working with an NGO.
Key skills
- Communication skills
- Customer care and public relations
- Office management skills
- Computer skills
- Interpersonal skills.
Administration and Human Resource Manager,
Zinduka Afrika
or sent to info@zinduka-afrika.org or zinduka.afrika@gmail.com
before 15th of March 2012 .
The ones who had sent their application earlier need not to apply, quote your financial expectation.
Only the shortlisted candidates will be contacted.
