The holder of
this position will be required to provide administrative support and
secretarial services to the Director and to take charge of Office
Administration issues.
Key Responsibilities / Duties
Key Responsibilities / Duties
- Providing Quality secretarial services to the Director
- Maintaining Confidentiality and integrity of correspondence in the Office
- Making Overseas Travel arrangements on time
- Handling of Internal & External queries to the Director Office expeditiously
- Maintaining of Accurate filing and record system
- Receiving all visitors to the Director’s office and either address their requirements or refer them to the Director where necessary.
- Handling all incoming and outgoing correspondence including e-mails, general correspondence and other communication,
- Managing the Director’s diary, call and organize meetings and make travel arrangements for managers as needed.
- Switch-Board Operations
- Drafting of routine disciplinary memos and submit for approval and other correspondences
- Processing visa applications and renewals for passports and driving licenses for the Director & his/her family
- Preparing presentations and reports for the Director
- Any other duty that may be assigned from time-to-time
Qualifications
- ‘O’ Level
- Degree/Diploma Business Management/Human Resource Management
- Diploma in Full Secretarial studies
- Training in customer service will be an added advantage
- Current or previous 5 years work experience in a similar position
Competencies & Skills
- Keen business sense
- Good communication
- Good interpersonal
- Customer service
- Computer literate
The Director
P. O. Box 17592-00500
Nairobi
Only short-listed candidates will be contacted.
Applications to reach us on or before 6th February 2012
