Business Support Executive job in Kenya

Our business interests are in the construction, real estate and telecommunications sectors. We have operations in Kenya, South Sudan and we are looking to grow into Rwanda. Our vision is to ‘Provide solutions for Africa in Africa’.

Business Support Executive / PA to CEO

Reporting to the Group Chief Executive Officer the job holder will be expected to provide high level business, strategic and technical support to the CEOs office in order to optimize his personal effectiveness

Specific Roles & Responsibilities

Business Management

• Accountable for managing the CEO’s office on a daily basis.
• Divert as much of the routine/less complex matters as possible away from the CEO thereby leaving him free to concentrate on only the most important matters
• Act as the main reference point both in the presence and absence of the Principal. Respond to/resolve a wide range of queries, channeling to the appropriate area(s) as is necessary.
• Act as focal point for CEOs office in tracking strategy implementation and collating reports on the same for CEO.
• Liaise with management and staff regarding a wide range of ongoing matters.
• Undertake research of detailed information on a wide variety of internal/external matters.
• Accompany the CEO on official business engagements visits and take responsibility for driving and completing resultant work /actions.
• Respond to correspondence both internal and external
• Undertake any projects or initiatives handed down by the CEO. This will include research work, collection and questioning of information, attendance of meetings, strategic input, production of reports etc.

Information and Knowledge Management

• Monitor ongoing correspondence/reports highlighting pertinent items and bringing to CEO’s attention or dealing with personally, implementing any appropriate action.
• Accountable for the production of all communication material including CEO’s circulars, reports speeches and presentation material to support the business information cascade both internally and externally.
• Request and collect information from the Heads of department as required
• Collect and coordinate the monthly performance results for all the departments for review by the CEO

Secretariat responsibilities

• Assist in keeping the CEO’s diary scheduling/rescheduling appointments, meetings etc.
• Book all travel arrangements and accommodation, planning full itineraries, where necessary arrange travel facilities, visas, medical requirements etc.
• Organize a wide range of meetings, appointments, functions etc. Liaise with internal/external contacts, visiting and vetting locations, agreeing dates, menus, prices etc.
• Compile agendas, prepare briefs, and circulate papers, in anticipation of meetings.
• Attend a variety of meetings in support to the CEO, taking minutes, diarizing for follow-up procedures/action as required.

Skills & Competencies

• Business related degree
• Must be aged between 27- 35 years
• Strong business acumen with ability to quickly connect with business issues and make value-adding analysis
• Dynamic and strategic thinking and ability to connect details with the bigger picture
• Previous working experience in a professional firm particularly in the construction industry
• Excellent Administrative skills including personal organization, coordination and prioritization ability
• Analytical and numerical skills to enable the jobholder deal with financials
• Excellent verbal and written communication skills including proven report and proposal writing skills
• Proven PC skills, highly proficient in Microsoft Office applications including ability to develop high impact presentations
• Significant relationship and interpersonal skills with strong tact and diplomacy to deal with the variety of people and situations (cross-cultural sensitivity)
• Strong drive and energy, self-motivated, effective under pressure willing to take personal responsibility and accountability
• Ability to multi-task and coordinate a variety of activities/projects simultaneously
• High degree of integrity, honesty and confidentiality
• Exceedingly attentive to details, ability to focus and conduct business with few errors

How to Apply

Interested candidates holding the necessary requirements are encouraged to send their CV’s together with a one page letter that explains your motivation for applying for the position and how your experience and qualifications make you the best candidate for this job

We are offering an attractive remuneration and benefits, a pleasant working environment and an opportunity for challenging career growth.

Apply via email to hrmtalent@gmail.com, stating your current and expected remuneration by 24th February 2012.

Only shortlisted candidates will be contacted.