The International Livestock Research Institute (ILRI) NGO

General: 
The International Livestock Research Institute (ILRI) works at the crossroads of livestock and poverty, bringing high-quality livestock science, communications and capacity building to bear on poverty reduction and sustainable development.

ILRI is one of 15 centers supported by the Consultative Group on International Agricultural Research (CGIAR).

ILRI has campuses in Kenya (headquarters) and Ethiopia, with other offices located in other regions of Africa (Mali, Mozambique, and Nigeria) as well as in South Asia (India, Sri Lanka), Southeast Asia (Laos, Thailand, and Vietnam) and East Asia (China). For more information, please visit www.ilri.org

The Livestock and Irrigation Value-Chains for Ethiopian Smallholders (LIVES) project is an initiative designed by ILRI, IWMI (the International Water Management Institute) and their Ethiopian partners to enhance income and gender equitable wealth creation for smallholders and other value chain actors through increased and sustained market off-take of high-value livestock and irrigated crop commodities. 

It will design and implement interventions to improve market orientation of semi-commercial farmers for enhanced competitiveness, sustainability and equity in value chains in four regions of Ethiopia.

Regional Administrative Assistants (4) – Re-advertised

Vacancy Number: A/039/13

Livestock and Irrigation Value-Chains for Ethiopian Smallholders (LIVES) project

Duration: 2 years contract with the possibility of renewal

The positions: 

ILRI is recruiting 4 (Four) Regional Administrative Assistants positions based in Amhara, Oromia, Southern Nation, Nationalities and People’s Region (SNNPR) and Tigray, who will be members of the LIVES Project in ILRI-Ethiopia.

Main Duties:

• Secretarial/administrative duties, including handling phone calls, correspondence, filing system, visitors, arranging appointments, maintaining attendance sheets
• Assists in organizing and providing logistical support for regional, zonal meetings /workshops
• Financial management including handling petty cash; reviewing and forwarding financial reports to LIVES HQ; preparation of travel advances and claims
• Monitoring Regional drivers and overseeing vehicle movements for respective Regions & Zones

Minimum Requirement:

Education: 

Diploma or above in Secretarial Science and Office Management, Accounting, Economics from a recognized university or college

Experience: 

2 (Two) years of relevant experience in secretarial work and office management, accounting, logistics or project assistantship

Skills:

• Good understanding and experience in general financial and accounting matters;
• Proficient in computer programs
• Good verbal and written command of English and Amharic
• Good Knowledge of local language for the respective regions (speaking, reading & writing) is a requirement
• Ability to interact positively and maintain good relations with staff as well as collaborators

Duty Stations: 

Amhara (Bahr Dar), Oromia (Addis Ababa), SNNPR (Hawassa) and Tigray Regions (Mekelle). On your application, please clearly state which region you are applying for, applications that don’t have this information will not be considered.

Grade: 1C Level 2

Minimum Base Salary:  

Birr 5,969 (depending on the skills, qualification and salary history of the candidate this is negotiable)

Technical Assistant

Vacancy Number: TA/BECA/06/2013

Location: Nairobi, Kenya

Duration: 2 years with the possibility of renewal

Job purpose

ILRI seeks to recruit a dynamic and competent Technical Assistant to provide quality and efficient services to all the BecA-ILRI hub laboratory users.

Responsibilities

• Reconstitute Tissue culture media, Microbiological Plates, Buffers and specialised reagents used by all laboratories ;
• Replenishment of cold room with the required products from central core department used by all laboratories ;
• Assemble simple and complex filtration equipment’s used in the production of sterile Media, buffers and other specialised reagents used in all laboratories;
• Be able to operate simple and complex machines like Washing machines, Autoclaves, ovens, Masterflex pumps used for dispensing Media, pH meter, Osmometer and incubators used for Quality control purposes;
• Clean and maintain all laboratories dusting benches windows and machines as required, respecting Good Laboratory Practices and the Procedures in place;
• Prepare, Autoclave, clean glassware and consumables used in  laboratories;
• Manage biological wastes from the laboratories;
• Management of stock consumables and glassware within the unit;
• Perform any other tasks related to the work done within the unit.

Skills and Competencies

• Diploma in laboratory Technology with at least one year relevant experience;
• Proven Experience in lab techniques;
• Good ability to co-ordinate, prioritize, and organize work;
• Effective planning and multi-tasking skills;
• Media Preparation Skills;
• Computer literacy skills.

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus.  The position is on a 2 year contract with the possibility of renewal, contingent upon individual performance and continued funding.

Job level and salary

This position is job Grade 1C, with an attractive salary and benefits package.

Programme Assistant – CCAFS

Vacancy Number: PA/CCAFS/06/13

Location: Nairobi, Kenya

Duration: 2 years with the possibility of renewal

Overall purpose of the job

The CGIAR Research Program on Climate Change, Agriculture and Food Security (CCAFS) is a 10-year research initiative of the CGIAR and Future Earth.

CCAFS seeks to overcome the threats to agriculture and food security in a changing climate, exploring new ways of helping vulnerable rural communities adjust to global changes in climate.

Under the supervision of the Program Management Officer (PMO), this position exists to provide administrative, program management and logistical support to CCAFS, hosted at ILRI.

Key responsibilities

• Overall responsible for providing logistical support for the Theme 4.2 team and administrative backstopping to the Programme Management Officer;
• Organizing internal and external meetings, conferences, workshops, trainings, office events, farewells and cocktails as required ;
• Making pre-travel arrangements, requesting for flight bookings, preparing and getting approval of TAs;
• Liaising with transport department to obtain vehicles and drivers for field work;
• Support in post travel activities – preparation of TERs for team and getting approval from budget holders;
• Organizing local transport for external meetings, visa appointments etc. in liaison with the transport department;
• Support in establishing and keeping up to date a resource mobilization list of key contacts & a partner key contacts data base and email list;
• Assist in reviewing of specific CCAFS transaction listings;
• Assist in drafting consultancy and contract requests;
• Assist in filing and maintaining a filing system and data base for program documentation, including concept notes and proposals, project agreements, contracts, invoices, financial and technical reports, among others;
• Assist in maintaining the Theme 4.2 literature database in Endnote (and potentially migrating this to Mendeley);
• Reporting and following up on office and furniture issues;
• Support PMO in office management and procurement as required;
• Participate in weekly team meetings and contribute to agenda, minutes and action points;
• Help to ensure smooth team communications within administrative team and with CCAFS science officers and theme/regional leaders;
• Responding to routine correspondence, handling e-mail and telephone communication, requests & enquiries;
• Supervise the office assistant.

 Requirements

• First Degree in a relevant field. Possession of basic accounting skills is an added advantage;
• 3 years’ experience working in an administrative support role with progressive responsibility; Experience working in a research institution is an added advantage;
• Considerable experience with all MS Office packages;
• Experience in updating databases for monitoring purposes; 
• General office administration skills;
• Good communications skills;
• Experience working in a multicultural environment;
• A strong team player.

Job level and salary

This position is job level 2C with an attractive salary and benefits package. 

Programme Assistant – CCAFS, East Africa 

Vacancy Number: PA-EA/CCAFS/06/13

Location: Nairobi, Kenya

Duration: 2 years with the possibility of renewal

Overall purpose of the job

The CGIAR Research Program on Climate Change, Agriculture and Food Security (CCAFS) is a 10-year research initiative of the CGIAR and Future Earth. 

CCAFS seeks to overcome the threats to agriculture and food security in a changing climate, exploring new ways of helping vulnerable rural communities adjust to global changes in climate.

Under the supervision of the Program Management Officer (PMO), this position exists to provide administrative, program management and logistical support to CCAFS East Africa programme, hosted at ILRI.

Key responsibilities

• Support program documentation – maintain a filing system and data bases for project concept notes and proposals, consultancy and institutional contracts, invoices and payment requests among others.
• Assist the PMO in reviewing CCAFS East Africa expenditure listings and following up with finance on disbursement of funds to partners.
• Organize conferences, workshops, science write shops, internal and external meetings, program annual retreat and quarterly meetings, and other events as required.
• Assist in preparing and managing consultancy contracts.
• Support the Communications Officer in maintaining program calendar on CCAFS Intranet and compiling input for CCAFS monthly internal knowledge sharing.
• Provide administrative support to the program team – preparing of TAs and TERs, visa appointments, flight bookings, and maintaining the calendar and travel schedule of the Regional Program Leader.
• Update and maintain a database of key CCAFS East Africa partners, including their mailing, telephone and email addresses.
• Assist in managing procurement, vehicle bookings with transport department, and liaise with other ILRI service units.
• Respond to routine correspondence, handling e-mail and telephone communication, requests and enquiries.
• Supervise office assistant and other temporary administrative staff.

Requirements

• First Degree in a relevant field. Possession of basic accounting skills is an added advantage.
• 3 years’ experience working in an administrative support role with progressive responsibility. Experience working in a research institution an added advantage.
• Considerable experience with all MS Office packages
• Experience in updating databases for monitoring purposes. 
• General office administration skills
• Good communications skills
• Experience working  in a multicultural environment
• A strong team player

Terms of appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only.  

The position is on a 2-year contract renewable subject to satisfactory performance and availability of funding.

Job level and salary

This position is job level 2C with an attractive salary and benefits package. 

Applications

Applicants should send a cover letter and CV combined as one document explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience.

Applications should be submitted online to the Human Resources Director at our recruitment portal: http://ilri.simplicant.com/job/board on or before 3 July 2013.

Please apply for only one of the Programme Assistant position at CCAFS that you qualify for. 

Indicate the position title and reference number

Only short listed candidates will be contacted.