About
the organization
The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.
The
Centre’s headquarters are located in Nairobi, Kenya, and research is conducted
in 23 countries in Africa, Asia and Latin America.
We
are supported by the Consultative Group on International Agricultural Research
(CGIAR) and receive funding from over 50 different donors.
Human Resources Officer - Compensation and Benefits
Location: Nairobi
Type: Full time
Job opening ID: 22
Number of positions : 1
Deadline: 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation: Human Resources Officer - Compensation and Benefits
Country : Kenya
Duty station : Nairobi
Job Summary:
Provide support in the delivery of HR Management information system, compensation and benefits, to the ICRAF staff and Hosted Institutions as per HR strategy and policies.
Roles and responsibilities
Key Responsibilities
Compensation and Benefits
- Prepare survey schedules, list of comparators, call and arrange appointments
- Prepare payroll for NRS and temporary staff based in Kenya
- Coordinate NRS Global Pension related issues
- Give feedback on newly introduced best practice etc.
- Prepare staff files and records for consideration for yearly promotion, performance management and salary review processes
- Update the HR files with the approved salary scales
- Providing information for exiting staff in the clearance process of employees
- Coordinate the AIARC and GENERALI procedures and Group Life insurance cover
- Management of staff leave
- Coordinate Kimisitu staff loan application forms
HR
Information Systems
- Generate staff leave and staff list reports and follow up with respective regions on any missing information
- Forward approved communication to the regional offices.
- Generate other staff data information reports as requested
- Generate staff turnover statistics
- Staff records Management, update and maintain both electronic and physical files, ensuring that the files are well labelled and all leaver’s files are archived.
- File all HR related documents
HR
Indicators
- Coordinate and monitor HR indicator log and follow up as appropriate
Corporate
Social Responsibility (CSR)
- Assist on activities under Corporate Social Responsibility (CSR
HR
Projects
- Participate in the various HR projects as assigned.
Skill
set
Qualifications and experience
Qualifications and experience
- Relevant degree
- 5 years’ work experience in a busy office providing administrative support to more than one person at a time.
- Knowledge of an organizations’ HRM systems and policies
- Ability to demonstrate strong administrative skills
- Ability to demonstrate strong written and oral skills
- IT competent particularly in MS office and fast keyboard skills
- A professional and flexible approach to work, with the ability to prioritize.
- Experience in delivering strong customer service
- Attention to detail
- Adherence to high quality of work
Personal
Attributes
- Good written and oral communication skills
- Good listening skills
- Good interpersonal skills
- Ability to take initiative and think outside the box
Work
experience:
5 years
Human Resources Officer - Recruitment
Location: Nairobi
Type: Full time
Job opening ID: 23
Number of positions : 1
Deadline : 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation: Human Resources Officer - Recruitment
Country : Kenya
Duty station : Nairobi
Job Summary:
To provide an employee-oriented and recruitment quality service as well as the implementation of staff insurances
Roles and responsibilities
Key Responsibilities
The HR Officer will provide assistance to the HR Specialist in the following areas:
Sourcing and Selection Logistics
- Placement of Adverts as required
- Preparation of interview documents
- Arranging candidates’ travel and provide travel dates to travel office if necessary
- Coordinate all recruitment logistics
- Book interview rooms
- Update the recruitment log and schedule
Preparation
of Appointment letters/contracts
- Prepare staff contracts in line with the respective staff category and respective benefits
- Processing of badges for all new staff members
- Open personnel files for all new recruits
On
boarding of new staff
- Coordinate logistics for orientation program for the Centre
- Send probation forms to respective supervisors and follow –up for completion of forms
Staff
under Probation
- Coordinate and monitor staff probation process ensuring that staff are evaluated in a timely manner and follow up done accordingly
Employee
Separation
- Process timely separation notices and clearance memo’s
- Ensure that face to face or online exit interviews are done, recorded and shared with the Head of HR and relevant line manager
- Tabulate final dues
Job
grading
- Using the job evaluation tool, grade job descriptions.
Staff
Insurances
- Maintain and update lists of all staff insurances ensuring that new members are registered and leaver’s information is communicated to the provider in a timely manner ensuring accurate information at all times ( updated staff list with current salaries for Group life/personal Accident and staff dependants for medical).
- Coordinate timely renewal of all staff insurances ( Group life/ Personal Accident and medical insurances
HR
Projects
- Participate in the various HR projects as assigned.
Skill
set
Qualifications and experience
- 1st degree in business management, HRM or business administration. A diploma in HRM is of added advantage.
- At least 5 years’ experience in HR work and 3 of these being in recruitment.
- Excellent communication and 'people' skills
- Good sales and negotiation skills
- A confident and positive attitude
- The ability to work under pressure and meet targets
- A professional manner
- Good organisational and administrative skills
- The ability to work well in a team.
Work
experience
: 5 years
Human Resources Specialist - Recruitment and Insurance
Location: Nairobi
Type: Full time
Job
Opening ID:
25
Number of positions: 1
Deadline: 21 Jun-2013
Number of positions: 1
Deadline: 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation : Human Resources Specialist - Recruitment and Insurance
Country: Kenya
Duty station: Nairobi
Job Summary :
In
line with HR best practices and ICRAF HR policies, manage recruitment, contract
tracking and management, and staff insurance processes.
Roles and responsibilities
Key Responsibilities
Recruitment, selection and Orientation
- Contribute to the development, principles and regular review of ICRAF’s recruitment strategy
- Participate in the development of recruitment guidelines and procedures, and take the lead in improving process documentation, effectiveness of sourcing strategy, ensure availability of data measuring the activity, and on-going improvement of interviewers’ recruitment skills.
- Train managers in interviewing skills and the recruitment process.
- Prepare guidelines on interviewing proceedings and continuously source improvements to the same.
- Ensure equity and fairness in the interview process.
- In-charge of the post selection processes
- Ensure timely processing of appointment letters and contracts
- Review and update induction manual and develop regular induction and orientation programs for all categories of staff at the Centre
- Facilitate orientation sessions and arranging training for employees on-the-job.
- Provide support to the hosted institutions
- Update and maintain all Personnel Files and HR archive
Staff
Insurances
- Participate is in the review and sourcing of local medical scheme
- Coordinate various staff insurance policies ensuring equity across the centre.
- Administer and liaise with the local medical providers ensuring that new members are registered into the medical scheme and leaver’s information is communicated to the provider in a timely manner.
- Administer and Coordinate Group life/ Personal Accident insurances, ensuring timely renewal and accurate information at all times ( updated staff list with current salaries), communicated to the providers
- For all insurances, ensure that invoices are received in a timely manner, reviewed, and forwarded to the Head of HR for approval.
- Manage the insurance and medical processes with the AIARC and GENERALI procedures by ensuring all relevant AIARC related forms for IRS are submitted within the deadline to AIARC.
Contract
Management
- Design and implement guidelines on contract tracking and management. This includes all types of contracts at ICRAF.
- Provide a monthly report on contracts renewals, pending contracts.
- Timely contract processing
HR
Projects
- Participate in the various HR projects as required.
Skill
set
Qualifications and experience
- Master’s degree in the relevant field with Minimum of 7 years relevant experience 5 years being in recruitment
- Knowledge of recruitment techniques and processes
- Analytical, problem-solving skills and capacity building skills
- Proficiency in ICT
- Demonstrable oral and written communication skills
- Tactful, discrete and confidential, persuasive, sound and timely judgement
- Excellent communication and interpersonal skills
Work
experience:
- 7 years with 5 being in recruitment
Human Resources Officer - Contract Management
Location: Nairobi
Type: Full time
Job opening ID : 24
Number of positions: 1
Deadline : 21 Jun-2013
Job Category: Nationally Recruited Staff
Department : Human Resources
Designation : Human Resources Officer - Contract Management
Country : Kenya
Duty station: Nairobi
Job Summary :
To coordinate the contracts portfolio as per ICRAF HR policies and procedures.
Roles and responsibilities
Key Responsibilities
Contract tracking
- Implement processes for contract tracking, ensuring that all types of staff contracts are implemented, recorded and monitored as per policy.
- Contribute to the designing and review of contract renewal forms and process
- Identify areas under contract tracking which require to be reviewed in the policy
- Share a list of contracts due to expire with supervisors in a timely manner as per policy
- Follow up on the contract renewal triggers by sending forms to respective supervisors/regions
- Provide timely contract renewal forms duly completed by respective supervisors ensuring budget confirmation.
Contract
Management:
- Process all contract renewal letters and respective badges
- Keep a track of all JD’s ensure that they are dully signed, issued to holders and filed in personal files
- Maintain a JD manual
- Process other staff letters in relation to their contracts ( JMC letters, Job reclassification, promotion, relocation, merit bonus, etc)
- Update personal files for staff with respective letters
- Process consultancy and temporary contracts, badges and maintain consultancy and temporary list respectively
- Design , maintain and update contract renewal log
- Ensure that all processed contracts are scanned and hard copies filed in staff respective files. Share copies with payroll staff.
- Maintain HQ/ Hosted institution staff list and share on a monthly basis with HR officer- Comps & benefits.
- Process casual work order requests and keep a log for casuals
HR
Projects
- Participate in the various HR projects as required.
Skill
set
Qualifications and experience
- Relevant degree
- Knowledge of organizational’ HRM systems and policies
- Ability to demonstrate strong administrative skills
- Ability to demonstrate strong written and oral skills
- IT competent particularly in MS office and fast keyboard skills
- A professional and flexible approach to work, with the ability to prioritize.
- Experience in delivering strong customer service
- Attention to detail
- Adherence to high quality of work
- 5 years’ work experience in a busy office providing administrative support to more than one person at a time.
Personal
Attributes
- Good written and oral communication skills
- Good listening skills
- Good interpersonal skills
- Ability to take initiative and think outside the box
- Work experience: 5 years
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