Wednesday, January 30, 2013

Procurement & Stores Manager Job in Kenya

Position: Procurement & Stores Manager

Department: Procurement

Reports To: Managing Director

Role Objective / Summary
The holder of this position is responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective manner while maintaining appropriate quality standards and specifications.

Duties and Responsibilities
  • Formulate and update on stock projections and re-order levels and procurement deadlines.
  • Supervise all stores staff processes and activities.
  • Forecast procurement needs and Implement procurement strategy and policies
  • Create and implement Key Performance Indicators.
  • Continually develop expertise to support growth for new projects.
  • Monitor trends in suppliers and implement plans to react.
  • Build and develop relationships with key suppliers.
  • Lead the procurement group in all activities.
  • Order materials and services as per negotiated and appropriately approved quotations.
  • Plan, prioritize, assign, supervise and review work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services.
  • Track Purchasing activity and measurements and ensure procurement files are in order.
  • Train purchasing and stores Clerks in the department.
  • Help to lower the cost and secure agreements.
  • Liaise with Accounts Department to ensure accurate and timely payment of invoices, as necessary for the company with the supplier.
  • Responsible for departmental administrative issues.
  • Provides input on budget as requested for
  • Take part in the recruitment function for these functions as requested to
  • Assist in training need analysis for the staff members in these departments
  • Call for and chair the Procurement and Stores departmental meetings at least once a week and report on the minutes submitted to the HR office within 24 hours.
  • Prepare weekly, monthly, quarterly and annual reports on these functions without fail and any other report regarding these functions as requested for.
NB: This job description may be amended by the management as seen fit at a later date.

Job Specification
  • Minimum degree in Procurement
  • Experience in an industry that handles imports and exports is a must.
  • Strong technical background would be an advantage
  • Minimum two (2) years experience.
  • Age limit, between 28 years and 38 years
Only candidates fulfilling the requirements of the positions should email
  • their detailed CVs,
  • Indicate your availability and
  • Current and Expected salary
Only qualified candidates should send their updated CVs Via email to ‘’
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