Saturday, January 28, 2012

Personal assistant job in Nairobi Kenya

Personal Assistant

Company Profile

Our client is a manufacture of beauty and hair products

Location: Nairobi

Main Responsibility
  • Provide personal administrative support to the MD.
  • Duties include general clerical, receptionist and project based work
  • Project a professional company image through in-person and phone interaction
Preferred Qualifications
  • Should have a Diploma/ bachelors degree preferably business oriented
  • Must have good report writing skills
  • Must be absolutely polished in presentation and must be keen in
  • Should be extremely eloquent and my.
  • Knowledge of Microsoft Office and telephone protocol.
  • Must be very confidential in how they handle documents and information.
  • Minimum of 5 years working experience in a similar position
  • Marketing qualifications will be an added advantage
Other Responsibility
  • Prepare correspondence, reports, and materials for publications and presentations.
  • Setup CEO’s travel and accommodation arrangements.
  • Maintain CEO/ Director’s calendar.
  • Prepare and maintain CEO/ Director’s expense report.
  • Setup and coordinate meetings and conferences.
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Answer telephones and handle in appropriate manner.
  • Meet and greet clients and visitors.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Research, price, and purchase office furniture and supplies.
  • Coordinate project-based work.
  • Supervise support staff.
  • Devising and maintaining office systems
  • Arranging meetings, taking minutes and keeping notes
  • Invoicing and looking after budgets
  • Liaising with members of staff in other departments or external contacts
  • Ordering and maintaining stationery and equipment supplies
  • Organising and storing paperwork, documents and computer-based information.
  • Increase efficiency within the office and administrative processes.
  • Develop and implement office and administrative policies and procedures.
  • Creating and implementing filing systems for company records and reports.
  • Proactively supporting the management team.
  • Effectively managing internal company logistics
Key Competence
  • Reading, writing, and arithmetic skills required.
  • Computer literate with the ability to learn new software applications.
  • Duties require professional verbal and written communication skills and the ability to type 60 wpm.
  • Must be perfect in report writing
  • Must be ready to work long and odd hours.
  • Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
  • Ability to work with variety of demands and to priorities tasks requested from a range of different managers.
  • MUST have good Customer And Public Relations skills
  • Possess excellent interpersonal and communication skills.
  • Ability to multitask and follow instructions
To apply for this position send your CV to quoting the position in the subject line and preferred location.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted
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