Saturday, January 28, 2012

Kenya Episcopal Conference Job

The Kenya Episcopal Conference- Catholic Secretariat wishes to announce the following

Administrative Secretary

Main Job Tasks and Responsibilities
  • prepare and manage correspondence, reports and documents
  • organize and coordinate meetings, conferences, travel arrangements
  • take, type and distribute minutes of meetings
  • implement and maintain office systems
  • maintain schedules and calendars
  • arrange and confirm appointments
  • organize internal and external events
  • handle incoming mail and other material
  • set up and maintain filing systems
  • set up work procedures
  • collate information
  • maintain databases
  • communicate verbally and in writing to answer inquiries and provide information
  • liaison with internal and external contacts
  • coordinate the flow of information both internally and externally
  • operate office equipment
  • manage office space
  • relevant training or qualification
  • knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
  • knowledge of administrative and clerical procedures
  • knowledge of business principles
  • proficient in spelling, punctuation, grammar and other English language skills
  • proven experience of producing correspondence and documents
  • proven experience in information and communication management
  • required typing speed
Key Competencies
  • verbal and written communication skills
  • attention to detail
  • confidentiality
  • planning and organizing
  • time management
  • interpersonal skills
  • customer-service orientation
  • initiative and reliability
  • stress tolerance
  • Diploma in relevant field, University Degree will be an added advantage
  • Must demonstrate high level of initiative, honesty, dynamic strategic thinking
  • Must have good interpersonal skills
  • A person of attested integrity
  • Able to work with minimal supervision
Performance Indicators
  • Extent of carrying out duties and responsibilities above.
Personal Traits
  • Must be a committed Catholic, with good recommendation from own parish priest
Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800

Applications must reach us on or before 13 February 2012
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