The Kenya Episcopal Conference- Catholic Secretariat wishes to announce the following
Administrative Secretary
Main Job Tasks and Responsibilities
Administrative Secretary
Main Job Tasks and Responsibilities
- prepare and manage correspondence, reports and documents
- organize and coordinate meetings, conferences, travel arrangements
- take, type and distribute minutes of meetings
- implement and maintain office systems
- maintain schedules and calendars
- arrange and confirm appointments
- organize internal and external events
- handle incoming mail and other material
- set up and maintain filing systems
- set up work procedures
- collate information
- maintain databases
- communicate verbally and in writing to answer inquiries and provide information
- liaison with internal and external contacts
- coordinate the flow of information both internally and externally
- operate office equipment
- manage office space
Experience
- relevant training or qualification
- knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
- knowledge of administrative and clerical procedures
- knowledge of business principles
- proficient in spelling, punctuation, grammar and other English language skills
- proven experience of producing correspondence and documents
- proven experience in information and communication management
- required typing speed
Key Competencies
- verbal and written communication skills
- attention to detail
- confidentiality
- planning and organizing
- time management
- interpersonal skills
- customer-service orientation
- initiative and reliability
- stress tolerance
Qualifications
- Diploma in relevant field, University Degree will be an added advantage
- Must demonstrate high level of initiative, honesty, dynamic strategic thinking
- Must have good interpersonal skills
- A person of attested integrity
- Able to work with minimal supervision
Performance Indicators
- Extent of carrying out duties and responsibilities above.
Personal Traits
- Must be a committed Catholic, with good recommendation from own parish priest
Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.
Applications must reach us on or before 13 February 2012
