FAO Somalia Operations Assistant Job in Nairobi Kenya

Food and Agriculture Organization of the United Nations
   
Vacancy Announcement No: FAO/01/2013
 

Deadline for Application: 1st  February 2013   

Position Title: Operations Assistant - Security 

1 Position   

Grade Level: SC-4
 

Contract Type: Service Contract    

Duty Station: Nairobi

Organizational Unit: FAO-Somalia

Duration: 6 Months with possible extension 
 

Eligible Candidates: Somali & Kenyan Nationals    

Anticipated Start Date: 15 February 2013

Under the overall supervision of the FAO Somalia O-I-C and direct supervision of the National Security Officer and field security officer, the Security Operations Assistant facilitates operations, serves as first point of contact for all field staff on routine security operations issues, ensuring  staff are in full compliance with all UN security policies, standards and directives in carrying out their day-to-day duties.  

Specifically, the Security Operations Clerk performs the following duties:

• Contact each staff member working under Special Security Concepts of Operations (CONOPS), by phone and exclusively in the Somali language, every working day, and more frequently as specific situations require;
• Track movement, location and work status of field staff under Special CONOPS on a daily basis and report through daily staff location sheet;
• Act as a link between FAO-Somalia and  UNDSS on any matter related to the operational security of FAO staff in the field;
• Keep field staff informed of security situations on the ground based on the information provided by UNDSS;
• Compile quarterly reports on the consumption and/or expiration of first aid and quick-run kit items, and send to Logistics to inform requests for replenishment;
• Request and process security clearances, both online (TRIP) and manually by Mission Security Clearance Request (MSCR) on behalf of all staff in compliance with UN security regulations.  Serve as MSCR focal point for FAO-Somalia to UNDSS.
• Follow up as necessary on the approval of security clearance requests;
• Track all MSCRs submitted on behalf of FAO staff;
• Maintain proper filing of the security unit Operations security document;
• Support FAO National security Officer and the FSO on any security related issues between FAO and UNDSS.
• Monitor access control and process security access card for all FAO premises (UN  Somalia Ngecha Road Offices).
• Process Travel authorization for  security unit  and Mission travel claims.
• Attend country security meeting on the absence of National security Officer and the FSO.
• Act as focal point for all security related issues from the field and channel to FAO - NSO and respective managers and follow up for actions.
• Supervise and coordinate with all FAO Units on the  travel of Nairobi based staff on mission.
• Follow up and keep the track of all FAO staff security trainings and update TRIP profiles.
• Perform other related duties as required.

Minimum requirements:
 

Education: Secondary school education or equivalent commercial school.

Knowledge and skills:    

• Three years of clerical, administrative or operational security experience.
• Systematic and efficient approach to work assignments; good judgment and analytical ability; 
• excellent attention to detail; communicates with supervisors and colleagues on a regular basis; candid and trustworthy when issues are raised. 
• Ability to work under minimum supervision.
• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format

Interpersonal Communications and Teamwork Skills:  

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background.  
• Good knowledge of the UN work system.

Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English), knowledge of Somali is desirable.

To Apply:
Send your application to:
   
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/01/2013 along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form available at http://fmt.faoso.net/documents/PH_form-Blank.docx .

E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org.  

The subject line of the e-mail message should read CONFIDENTIAL – FAO/01/2013. 

If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/01/2013 and sent to the following address:

FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100
Nairobi, Kenya.

Applications may also be faxed, again clearly indicating CONFIDENTIAL - FAO/01/2013 in the subject line, to +254-20-4000333.

Applications must be received by the deadline.  

Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.